a hopefully helpful guide to requesting ARCs and review copies (where to start and how to do it)

today, i decided to write a post about requesting ARCs on netgalley and edelweiss instead of actually catching up all the ARCs i have to read or studying for my finals. is it productive? maybe? i don’t know? i don’t care?

as a bookish content creator, ARCs are part of what i do. of course, they’re not essential to the blogging experience, but a lot of bloggers read/review them. i thought i would guide you all newbies (or just people who want to know) on how i request, read and review arcs, so that when and if you decide to do it, this post can be a source of help.

but first of all, what’s an ARC?

an ARC, or Advanced Reader’s Copy, is a copy of a book that is yet to be released, sent to reviewers (bloggers, youtubers, critics, etc.) to help promote the novel and/or share an honest review of it.

they can be in different forms: digital, physical and even audiobooks. you are either invited to read the ARC from the publisher/author themselves or request them through Netgalley, Edelweiss or directly through email.

Netgalley? Edelweiss? what’s the difference?

…literally nothing. they serve the same purpose. both are website to request/acquire digital ARCs and send reviews to publishers. however, some publishers put their books to request in one plateform but not the other. so it’s very practical to be on both.

how do i request an ARC?

through Netgalley/Edelweiss

the most important thing while making an account on either website is your description. that’s where you put every important information about you and your reviewing. try including your current stats, social media links, genres you read, and even an exemple of a recent review.

if you need help on how to include all of this in one text, here’s a kind of template you can use:

Hi! My name is [name] and I’m a blogger at [blog’s name] ([blog’s url]), where I mainly talk about [genres you read], with no less than [number] monthly views, and around [number] dedicated followers.

I’m active on Twitter ([twitter @ and/or link]), where I have around [number] followers who are genuinly interested in what I have to say, and interact frequently with other book enthusiasts on goodreads ([goodreads link]). I also have an Instagram where I talk about the books I read () with close to [number] followers and around [number] interactions per post.

I usually post my reviews on Goodreads and/or on my blog, then promote them on Twitter and Instagram. And in my feedback, I make sure to include the link to the review and when it will be posted. Here are some examples of my reviews:

[links to recent reviews, try to include the genres you mentioned before]

Thank you for your time. I understand if I’m not what you’re looking for to read and review your book, and you can always personally contact me at [email address] for any inquiries.

of course, this is not the ideal description text, but it could be a great start for you if you’re new! after setting up your account, you can start requesting all the titles you want!

if you’re an international content creator though, i would say try requesting your ARCs through email, because not all books are available for international readers through these websites (but that’s a discussion for another time).

through email

if you wish to send an email to request a certain title, you need to find the publisher’s contact information first. most publishers have special email addresses depending on the contact purpose and imprint, and you can usually find them in their contact page.

once you find the right email address, all you need to do is send an email containing all information about you and your plateform, the book you’re requesting and why, as well as your Netgalley/Edelweiss address and mailing address (if you are okay with being sent physical copies).

again, here’s a template you can use for your requests (inspired by my own emails):

Title: ARC/REVIEW COPY REQUEST: Title, by Author

Hello!

My name is [name] and I’m a book blogger at [blog name and/or link], where I mainly talk about [genres], and which currently has over [number] followers and no less than [number] monthly views. I am writing to you to request a review copy of the following title:

[book title], by [author] (releases [release date]) ([genre])


[a few lines on why you are requesting this title; could be excitment, love for the author, hype, etc.]

I post my reviews on Goodreads and/or my blog, and promote them on Twitter [add twitter link], where I have around [number] followers who are deeply interested in what I have to say. I also am active on Instagram [add instagram link], where I have over [number] followers and [number] interactions per post.

If you wish to see an example of how I review my books, here’s a recent review of mine [include link of recent review].

I accept print and digital copies. I have put my mailing address below for your convenience. If you wish to send me a digital copy, my Netgalley/Edelweiss email is:

[email address]

Current mailing address:

[include current mailing address]

Feel free to contact me anytime at this email address. Thank you for your time.

Best wishes,

[name + pronouns]

when you send an email, three things can happen: either you get a response of approval with a link to acquire a digital copy/info that you will be sent a physical copy, or get no response but find a copy on your doorstep a few weeks later, or never hear from the publisher.

as i said above, i prefer to send emails instead of requesting on Edelweiss and Netgalley because, as an international blogger, i have slimmer opportunities on those websites. directly contacting publishers has allowed me to access titles i wouldn’t have been able to access if i had relied exclusively on the two plateforms. not only that, but by emailing the publisher, you give them a way to contact you for other inquiries, and that way you build a certain network.

i also leave my mailing address even if there are approximatively 1% chances that i’ll get a physical copy, though i have been surprised once when i received a final copy of Court of Lions, by Somaiya Daud. so you never know!

a few other tips:

  • do not rush to request ARCs. i know it’s exciting – and trust me, i’ve been there – but try to build your plateform first, gain a few followers before requesting any review copy.
  • you will get rejected. over and over again. but it’s okay, because the book will be out one day anyway, you can still read it.
  • do not request 124256 titles at once. you will not handle everything. feedback ratios are important, so try and request only the books you REALLY want to read. ARCs are all fun and games until you have 40+ books to read.
  • as i said in the beginning, ARCs do not define you as a blogger. you may feel bad sometimes because you don’t have “the good ARCs”, but there is no such thing. it’s completely subjective.

do you request ARCs/review copies? if yes, what is some advice you wish you were given when you first started reviewing books? if not, do you want to? why or why not?

12 Replies to “a hopefully helpful guide to requesting ARCs and review copies (where to start and how to do it)”

    1. thank you so much! im glad my post helped! i’d say email the publisher 3-4 months in advance from the release date? that’s what i do mostly, though some ARCs are not available until a few weeks before the release.

      Liked by 2 people

  1. thank you so much for writing this wonderful post, maha!! even though i’ve been requesting ARCs on netgalley and edelweiss for 2 months now, i am an international reader, so a lot of the titles aren’t available… i haven’t tried requesting by email yet, so do you have any tips for that? thank you again for this lovely post!! ❤❤

    Liked by 1 person

    1. thank you! i am glad you found it helpful. if you wish to request a book by email, just send it and don’t overthink, and also in case you get a response, make sure to save the email address to use it again later.

      Liked by 1 person

  2. I love this advice!! One thing I wish I’d known was that there are things in life I have to prioritize over ARCs because sometimes, I’ve had to rush through them and haven’t written a review on my blog at all. Nowadays, I’ll try to only request ARCs of books that I am not 100% sure if I will buy them in the future and if I like the premise.

    Like

  3. This guide is so great Maha!! And so helpful. I’ve been slowly trying to get the hang of Edelweiss lately, and though I’ve been approved a few times, I still get declined. I especially love it when I get declined everywhere, but then email the publicist and get approved. It’s a great time lmao

    Like

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